EVENT CAPTAINS

SASO–Guidelines for Event Captains

  1. Contact SASO Philanthropy Liaison and or Philanthropy Contact.
  2. Gain a general understanding of philanthropy and event goals.
  3. Work with Philanthropy Contact to understand plan and goal for SASO volunteers, including date & time of event, purpose, location, the ideal number of volunteers needed (maximum and minimum.) Is this a son-only event or mother and son (preferred) event? Are mothers required to be present?
    1. Establish a good rapport with philanthropy
    2. Under promise and over deliver
  4. Determine the date the Philanthropy needs a headcount of volunteers.
  5. Make sure you know what is needed, water, snacks, special equipment, tables etc.
  6. SASO board is responsible for posting and advertising events through email blasts and facebook.

Details of events should include: Name of Event and Philanthropy; Location with address; Date; Time of event or shifts; Number of Volunteers needed; Captain of Event and contact information; Supplies needed, if any; appropriate attire (usually SASO t-shirts).

 

  1. Recruit volunteers for your event!! Talk it up! Send emails to friends and email blasts to SASO members.   Have your sons talk it up at school, via text and on facebook & emails and perhaps reach out to their teams and clubs
  2. Get in touch with the Philanthropy Contact in advance to confirm details and number of volunteers. Usually a week out and then again a day or two out.
  3. Contact SASO volunteers to confirm details and their commitment. Again usually a week in advance and then again a day or two in advance. Expects some fall out from volunteers, but do not let them off the hook lightly if you really need them. They must find replacements if they cancel at last minute
  4. Ask for SASO volunteers to bring supplies or equipment if needed. Also, ask for volunteers to supply drinks and snacks for SASO members if the event is long and snacks & beverages needed. (Not necessary for all events.)
  5. Ask for SASO volunteers to take pictures during the event. Good to have a couple of boys and one or two moms so you have various perspectives.
  6. Remind SASO members to wear SASO shirts.
  7. At the event, boys should give full attention to their service and stay off phones.If work is completed early, ask if there are additional tasks. If work takes longer than expected, we'd be happy to schedule a new event to make sure everything gets done.
  8. Post Event:
    1. Record your participation. All members are responsible for recording their own participation after event is completed.
    2. If anyone didn't show up as planned, please email sasoboysmembership@gmail.com
    3. We would love your feedback!! Send any comments and suggestions on what went well and what could be improved upon for future events to Co-Presidents Jenn O’Hara and Meg Kelleher

THANK YOU

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